(2) Have pilferage-coded items partly inventoried at frequent intervals. As a minimum, the stock
on-hand for each pilferage-coded line item will be inventoried once each quarter. Frequency of
inventory for a particular line should be based on prior loss experience. If no prior losses have
occurred, line should be selected for inventory at random. Large differences between stocks on-hand
and record stocks will be investigated. This will first be done in-house; if not found, then a 15-6
investigation will be performed.
(3) Have stock accounting records for pilferage-coded items periodically reviewed. This should
occur no less than monthly. It should be done by an officer, NCO (E-7 or above), or civilian employee
of equal grade. Reviewer should be thoroughly familiar with the documentation, and he should be alert
for unusually high issues, receipts, or use rates. Reviewer should be alert for bogus, modified, or other
entries that might be suspicious. Appropriate action should be taken to follow up on suspicious entries.
(4) Take appropriate action to prevent any further unexplained losses, if some have occurred.
Actions might include the following:
(a) Set up an informal log. Record in it all issues of pilferage-coded items not controlled by
(b) Segregate portable, pilferable items from other stock; store them in a secure, separate
container, room, or building with controlled access.
(c) Appoint a custodian to receive, account for, and issue all pilferage-coded items. These
items, segregated from other stock need particular attention.
4. The following measures listed may also be implemented. This is up to the discretion of the local
CO. The CO, in coordination with the PM or security officer, should analyze the security environment of
a. Erect perimeter fences, associated barriers, and protective lighting.
b. Post motor pool or park perimeter with warning signs.
c. Designate motor pool/park a "mission essential/vulnerable area" according to AR 190-13.
d. Require written authorization signed by unit COs, or their representatives, before dispatch of
e. Maintain vehicle dispatch control records or logs. Keep these at central location with a
dispatcher. Park vehicles in designated parking spaces. Correlate control records or log placement
and vehicle parking (by "line" or "block") and mark each accordingly. A system can then be devised to
check quickly the validity of dispatch of a missing vehicle.