(c) Inventory listings will be prepared in four copies. All copies will be signed by the unit
commander or a designated representative and the prisoner; the original will be placed with the individual's
personal clothing; the second copy will be placed in the unit administration record; the third copy will be given
to the prisoner to retain; and the fourth copy will be forwarded for filing at the ACS facility. In the case of
individuals with less than 6 months active duty, the inventory listing will be prepared in four copies. For
individuals released from incarceration for return to duty or discharge, all copies of the clothing list will be
destroyed; the original will be receipted by the individual being released and retained by the unit, filed with unit
(d) Civilian clothing, excess military clothing, and other items of personal property retained at the
assigned unit for safekeeping will be inventoried and lists prepared as outlined above for military clothing.
Personal property such as watches, rings, money, billfolds, keys, pens, official papers, religious emblems and
medals, or items of sentimental value may accompany the prisoner to the confinement facility. The number of
items normally will not exceed the capacity of a 16 X 12-inch transparent envelope. This personal property will
be accounted for at the ACS facility as follows:
Property will be inventoried and listed on DA Form 1132 in as many copies as necessary for
internal control purposes. Items of uniforms will not be listed except for officers or warrant
officers. The original will be retained by the custodian. One copy will be retained by the
prisoner. One copy will be placed inside the container in which the personal valuables
authorized for retention will be held for safekeeping. One copy will be affixed to the outside
of this container. The remaining copy will be filed in the supply room where personal
property, other than valuables, is stored.
When the property is placed in the envelope for personal valuables, the prisoner, the
custodian (or his bonded representative), and a witness will be present and affix their
respective signatures on all copies of the form. The envelope will be closed by the prisoner
and his signature will be affixed across the joined edge of the envelope. The signature will
then be completely covered with clear cellulose tape.
This sealing procedure is required only for the envelope containing personal valuables and
not for containers in a supply room containing other personal property of a prisoner.
Subsequent receipts of personal property or valuables authorized for retention will be
processed in the manner prescribed for the original receipt.
(2) When a prisoner is transferred from one confinement facility to another, his personal property
envelope will be forwarded with the accompanying guard at the time of transfer, together with a copy of the
prisoner's personal property list and the copy attached to the outside of the envelope. The guard will sign a
receipt, in duplicate. The receipt will include a statement that the cellulose tape and signatures indicate that the
envelope has not been opened without the prisoner's knowledge. The original of the receipt will be retained by
the custodian of property at the transferring facility. The duplicate receipt will be delivered to the custodian of
property at the receiving facility.
(3) When a prisoner's sentence includes a punitive discharge, the unit commander will take action to
turn in through supply channels all items of personal outer military clothing. The prisoner's DA Form 3078 will
be brought up-to-date and clothing turned in will be entered on the clothing record. The prisoner's personal
clothing record will be forwarded through the unit personnel officer to the facility commander. (If the prisoner