The appointing authority will give the requesting activity a copy of
the appointing document (letter or memorandum).
This will be retained by the
evidence custodian until the inventory is complete.
Disinterested officers will
Become familiar with provisions of AR 195-5.
Make a physical count of evidence. Verify that evidence in the evidence room
corresponds with that shown on DA Forms 4137.
Cross-reference all DA Form 4137 (including those in suspense files). Forms
Ensure that copies of DA Form 4137 in the suspense
annotated. They should show the following information:
Proper signature if released for court-martial,
Article 32, UCMJ, or other official purposes.
Do not ask the evidence custodian to verify the weight of drug evidence or of
controlled substances for inspection.
An inventory certificate must be written in the evidence
Any deficiencies found during the inventory will be recorded on this
and the appropriate commander. The written record of inventory as entered in the
"We, the undersigned, certify that on
(date) , per AR 195-5, a joint inventory
was made of the evidence room.
All evidence was properly accounted for (with no
exceptions or the following exceptions)."
(Signature of Officer)
(Signature of Evidence Custodian)
(Printed Name, Grade, Unit)
(Letter or DF, Date, Issuing Headquarters (HQ))
are conducted by the incoming and outgoing primary custodians.
may be made along with quarterly inventories by disinterested officers.
However, each type of inventory will be recorded separately.