service makes security worthwhile. It also enhances our image. Mainly, it helps the Army save
valuable resources.
a. Pilferable Items. Some items are identified with a pilferage code in the Army Master Data File
(AMDF). These items signal a need for more intensive management practices. More security
measures for protecting these items may also be necessary. COs and supervisors of supply and
maintenance areas maintain stock record accounts of pilferage-coded items. These people will also do
the following:
(1) Ensure all members of their groups handling such items are aware of their AMDF
designation. Ensure they are aware of the increased risk for theft or illegal diversion. Be certain that
members know any special local procedures for controlling and protecting these items.
(2) Cause pilferage-coded items to be partially inventoried at frequent intervals. The stock on-
hand for each pilferage-coded line item will be inventoried once each quarter at least. Frequency of
inventory should be based on prior loss experience. If no prior losses have occurred, lines should be
selected for inventory at random. Substantial difference between stocks on-hand and record stocks will
be investigated.
(3) Cause stock accounting records for pilferage-coded items to be periodically reviewed.
Reviews should occur no less than monthly, and they should be done by an officer, NCO (E-7 or
above), or civilian employee of equivalent grade. The reviewer should be thoroughly familiar with the
documentation. He should be alert for inordinately high issues, receipts, or use rate compared to what
might be expected. He should also be alert for bogus or modified entries, and entries that might be
otherwise suspicious. Appropriate action should be taken to follow-up on suspicious entries.
(4) Take appropriate action to prevent any future unexplained losses if some have occurred.
Actions might include the following:
(a) Setting up an informal log. Record in it all issues of pilferage-coded items not controlled
by line item accountability.
(b) Segregating portable, pilferable items from other stock; storing them in a secure,
separate container, room, or building with controlled access.
(c) Appointing a custodian to receive, account for, and issue all pilferage-coded items,
particularly when these items are segregated from other stock.
2. Security In-Depth. Security of supplies and equipment is improved with the addition of certain
measures. Each one that increases delay time for access to items or the likelihood of detecting a
criminal improves security. Such in-depth security is provided by controlling access to and circulation
on the installation such as:
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MP1003
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