During the initial stages of the survey, appropriate data on key personnel who have
a direct relationship to the survey effort should be collected and forwarded to the
Crime Records Center, USACIDC, for a records check.
Local records check should
also be made with the military police, local police, and other agencies as
In addition, the personnel files of these employees should be
Such files will often reveal relevant information, of which the
commander or activity chief may not be aware, indicating personality or character
traits that could indicate unreliability or a vulnerability toward criminal
activity. Monitor the actions of agents to ensure that the survey is accomplished
in a professional manner and within the prescribed limits of the law.
Limited investigations of other personnel, such as lower level employees of the
facility being surveyed and those acting as agents for key personnel, may be
necessary to determine their reliability. These records checks will be limited to
those performing duties in which their compromise could result in losses to the
Information obtained from records check will be carefully evaluated prior to any
In cases involving DA personnel (civilian or military), information of arrests or
allegations resulting in formal adjudication of guilt (including nonjudicial
punishment) will be provided to the commander or his security officer.
information is subject to the guidance below:
A commander or his security officer may be informed of derogatory information
when the individual is listed as a subject of a USACIDC ROI.
Any derogatory information released must be directly related to the
performance of duties or position of trust granted to the individual by
virtue of his employment.
The information should not include adjudications
of guilt or subject listings in USACIDCs ROI accomplished in the distant
past, provided the individual has maintained an unblemished record since that
In questionable situations, the supervisor ensures that surveying
agents seek the advice of their supporting judge advocate.
Results of records check will be provided only to the commander or his
security officer who receives the action copy of the CPS or to responsible
commanders at higher levels of command.
This information normally will be
furnished only by oral means. If this is impractical, brief memorandums are
As you spot check reports, note that the results of record check will be referenced
in the report in general terms only.
For example, "crime records check local
agency checks revealed derogatory information concerning employees of...." Specific
numbers of employees and offenses should not be used as this would tend to identify
individuals employed in small facilities or activities subject to the survey. The
report should also make reference to whom the specific information was provided.