units may use the MPR number as well as the CID sequence number when the military police prepare
an MPR on the same investigation.
Brief description of evidence. A brief description of the evidence is entered in this column. The item
number from the DA Form 4137 is entered also for cross-reference. Fungible evidence sealed in a
container will be briefly described from the data on the DA Form 4137. This entry does not imply that
Date of final disposition. The date the evidence was disposed of, as shown in the "Chain of Custody"
section of the DA Form 4137, is entered in this column. When a DA Form 4137 contains several items
and they are not disposed of on the same date, the date of disposition for each item should be shown
opposite its description. When all the items in the entry are disposed of on the same date, only one date
is entered, followed by the words "all items" (for example, 25 Jan 84-all items).
Final disposition. A brief note on the means of final disposition is entered in this column opposite the
item's description. When all items in the entry have been disposed of in the same manner, the means of
disposal may be listed once. Precede the entry by the words "all items"; for example, all items burned.
Remarks. This column may be used to record any information the evidence custodian thinks is
necessary. This may include cross-reference to another DA Form 4137 that contains evidence from the
same investigation; names of owners, subjects, investigators; notations to show the presence of .0015
funds; or the results of laboratory examinations. When fungible evidence is received in a sealed
container and is not inventoried, the notation SCRCNI will be made.
When signatures are required in the log, extend the entry across both pages. See Figure 2-19. Draw a straight
line from the entry to the right and left margins of the ledger.
After the last entry in a calendar year, close the book.
A statement should be made with the following
DA Form 4137 documented in ledger.
Document the numbers of DA Form 4137..
Document calendar year.
The first entry of the next calendar year should be entered on the next page. If the bound record book is full, start
a new book. (See Figure 2-20.)