(2) A positive system should be set up to control movement of packages, materiel, and property
into and out of the post. Limitations should be included in the physical security plan. Such limitations
may concern the types of property authorized, persons allowed to move it and approved points of
entrance and exit.
(3) A package checking system may be done at entrance gates. DA Form 1818 (Individual
Property Pass) or a similar form may be used. This system is used for the convenience of employees
and visitors. When practicable, all outgoing packages should be inspected except those properly
authorized for removal. When 100 percent inspection is impractical, frequent unannounced spot
checks should be done.
(4) DD Form 577 (Signature Card) is used in physical security to verify signatures in support of
DA Form 1818. Each activity or post CO should require that signature cards be prepared on persons
authorized to allow property removal. Each card should be prepared in triplicate. The first is for the
person authorizing release of the property. A second copy is filed at the local security office. The third
copy goes to the security guard at the gate or control point for immediate reference.
(5) DA Form 1818 (Individual Property Pass) acts as a check and balance for authorized
property removal. A property pass may be temporary or permanent with a valid use of 24 hours to 90
days. This depends on local policy. You should control the forms from one location, preferably the
physical security office. Best accountability and control of forms can be maintained this way.
b. Vehicle Control. Each post CO should publish directives governing the registration and
operation of motor vehicles on a post. Controls should be established to provide for the movement of
vehicles into and out of the area. Directives should include, as a minimum, the following:
(1) Vehicle registration requirements.
(2) Speed limits.
(3) Parking procedures, limitations, and/or restrictions.
(4) Other local traffic control requirements as may be necessary.
(5) Procedures for reporting and investigating all traffic accidents.
(6) Disposition of traffic violation offenders.
(7) Assessment of points for violation of traffic regulations.
(8) Procedures for the safe handling of vehicles transporting explosive, combustible, or
hazardous items.
c. Registration of Vehicles.
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MP1003
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