guard on DA Form 4137 (Evidence/Property Custody Document) and secured for normal processing.
(3) Prisoners may be permitted to place in safe keeping personal property not authorized for personal
retention by the facility commander. Such items may include wallets, pictures, official papers, driver's license,
keys, and pens. Items of value such as checks, savings bonds, charge cards, and jewelry will be retained in
personal property. The number of items stored will not exceed the capacity of a 16 12-inch transparent
envelope, unless the facility commander grants exception. The prisoner, the custodian or his representative, and
a witness will be present and sign all copies of DA Form 1132. The transparent envelope will be closed after
the DA Form 1132 has been placed inside. The prisoner's signature will be completely covered by clear
cellulose tape and a copy of DA Form 1132 will then be affixed to the outside. This sealing procedure is
required only for transparent envelopes containing personal valuables and not for containers placed in a supply
room, which contain other personal property of a prisoner. When in-processing a prisoner after normal duty
hours, his personal property is inventoried on a DA Form 4137 (Evidence/Property Custody Document). The
prisoner signs the form, then you sign the form, accepting custody of the property. Place the valuables and one
copy of the DA Form 4137 inside the envelope. Have the prisoner seal the envelope and sign his name over the
seal. Give the prisoner a copy of the form and attach the other copies to the envelope. Place the envelope in a
temporary storage container. Have each shift check the seal on the envelope. Each shift supervisor signs for
property prior to ending his tour of duty. Have your supervisor sign for the property from you and/or put the
envelope in a temporary storage container for safekeeping.
(4) During the processing of the prisoner's personal property and valuables, the custodian or his enlisted
representative will inform the prisoner that Subsequent receipts of personal property or valuables received and
authorized for retention at the confinement facility will be processed in the manner as the original receipt.
Should he be transferred, his personal property and valuables will accompany him and will be subject to the
regulations of the receiving confinement facility. He is not permitted to have money in his personal possession.
The personal deposit fund procedures will be explained to the prisoner at this time to include receipting for the
personal funds in the prisoner's possession. Under no circumstances will he be permitted access to his or other
prisoners' personal property or personal property records.
(5) If any contraband is found during your search, notify your supervisor and prepare the appropriate
(observation/disciplinary) report.
(6) Inventory the clothing in accordance with (IAW) AR 700-84. Record the results of the inventory on
DA Form 3078 or on a locally produced form.
(7) If the prisoner is missing some required items, or if some of the prisoner's items are unserviceable,
submit a copy of the inventory to the unit escort guard. Tell the escort that the shortages must be made up
within a certain time period (usually 24 to 48 hours).
(8) If the prisoner has more property than he needs, give the excess to the unit escort guard who will take
the property back to the unit for storage.
b. Search the Prisoner.
A strip search will be conducted prior to the completion of processing the prisoner's personal property
and valuables. A strip search will be conducted as follows:
(1) All areas of the body, particularly the scalp, underarms, crotch area, and body openings such as ears,
nose, and mouth will be examined. If the prisoner wears removable dentures or a hairpiece, have them removed
during the search.
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