which provoke claims against the US government by third parties for injuries or
damages are under no circumstances settled through the use of .0015 funds.
Voucher Preparation
DD Form 281 (Voucher for Emergency
or
Extraordinary
Expenses)
is
used
by
investigators and fund custodians--
o
To request cash advances.
o
To record advances from FAO.
o
To record claims of reimbursement or settlement from .0015 funds.
The names of personnel or organization under investigation will not be shown on the
voucher.
The CAO will assign a bureau voucher number (BVN) to each voucher
approved for payment. A sample voucher DD Form 281 is shown in Figure 2-29.
Claim Settlements
Unless authorized by the CAO, all investigators must submit claims for
reimbursement within 30 days of the date expenses were incurred. Fund custodians
and AOs must submit claims for advances or personal reimbursement within ten days
of receipt.
Investigators must settle cash advances before relief of duty.
All
unused .0015 funds must also be turned in to the fund custodian before temporary
duty (TDY), or leave.
Fund custodians planning leave or TDY for more than one day will transfer unused
advances to their alternate. Funds should never be given to anyone other than the
alternate custodian.
Expenses Less Than or Equal to the Amount Advanced.
Settlement for these claims
should be noted on DA Form 3697 (Subvoucher for Distribution from Confidential
Funds).
Total expenses are shown and sent with supporting documentation through
the AO to the CAO. Any unused funds to be returned to the CAO will be by cash, US
Treasury check, postal money order, cashier's check, or certified check. All must
be made payable to the FAO.
Expenses over Amounts Advanced. When a mission requires the SA to incur expenses
over the amount advanced, he must go through procedures for reimbursement. First,
he prepares a DA Form 3697 showing the total amount spent. An extra DD Form 281 is
prepared to show the amount over original advance. Then he sends all forms to the
CAO, who in turn sends them to the FAO for payment.
This action obligates the .0015 funds spent over the amount advanced.
The SA is
reimbursed for personal funds spent over the original amount.
2-77
MP2004
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