33. Those prisoners in need of special professional guidance are referred to professionally trained
personnel by the correctional officer. Only members of the installation mental hygiene consultation
service may perform psychiatric counseling of prisoners.
34. Prisoner Administration Services Branch. As a minimum, prisoner administrative services will
include the following sections:
a. Records and Administration Section: This section provides for prisoner services activities
and performs administrative functions required in the operation of the facility to include records and
reports. This section ensures that all records and reports prescribed for administration tasks at Army
detention facilities are prepared and maintained with the utmost accuracy, completeness, and
attention to detail. This section establishes standardized operational criteria and procedures to ensure
the effective preparation and maintenance of all records and reports. As a minimum, this section
must ensure that its criteria and control procedures include the following:
(1) Privacy to preclude interruptions while personnel are interviewing prisoners to prepare
records and reports.
(2) A complete set of current regulations pertaining to all phases of confinement and
correction, management, administration, and operation.
(3) Policies and procedures that prevent correctional records from being accessible to the
prisoners. They must ensure that prisoners are not allowed to work with those records.
(4) Records storage area readily available to administrative personnel.
(5) A processing guide developed to list pertinent references and necessary forms for
assisting the entire administrative staff and to simplify control of records.
(6) A well-defined records and reports control system for assisting in the timely processing
of records and reports. A visual control chart would also assist in training new personnel and
simplify the delegation of duties within the administrative staff.
(7) Filed copies of all records and reports, particularly those in daily use. Procedures for
achieving an efficient file system are as follows:
(a) Restricting the number of persons permitted to administer and handle the
correctional treatment files.
(b) Requiring that receipts be signed for files taken out of the records storage area.
(c) Securely fastening all papers in the correctional treatment file jackets with metal
fasteners.
(d) Ensuring that each file is accurately and clearly identified.
(e) Exercising care in filing papers in the proper jacket.
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