this report will provide the responsible commander with the status of the prisoner's personal
deposit fund.
2. Administration. All United States currency and coins are treated and accepted as cash for
deposit in the fund. US Government payroll checks are accepted for deposit as checks. The cash
is credited to the prisoner's account immediately upon receipt. Foreign currency is not
acceptable for deposit, but rather placed with the prisoner's personal property (wallet, watch,
ring) and receipted for. Other types of checks, including other US government checks, bank
drafts, money drafts, money orders, and personal and traveler's checks will be endorsed and
turned over to a bank that the prisoner has designated. If the prisoner has not established a
personal account, he will be given the opportunity to do so by mail. Should a prisoner refuse to
endorse a payroll check, the custodian will make the endorsement for deposit only to the
prisoner's deposit fund account. Prisoners are not permitted to have money in their personal
possession. Personal funds of the prisoners will be placed in a personal deposit fund. This is a
fund consisting solely of the personal funds of prisoners. It is held in trust at the place of
confinement. Personal funds received from prisoners during initial processing and during their
period of confinement will be received, accounted for, administered, and handled in the
following manner.
a. Receipt voucher. A prisoner is receipted for his cash and checks with a DA Form 1124
(Individual Receipt Voucher Personal Deposit Fund). This is prepared in triplicate. The original
(white) is given to the prisoner as a receipt for his money. The duplicate copy (yellow) and
triplicate copy (green) are retained by the individual collecting the money, to be used later when
summarizing and consolidating collected money. At the close of business each day, the persons
receiving the money will total all receipts (DA Form 1124) for that day and enter the total
amount on DA Form 1125-R (Summary Receipt and Disbursement Voucher--Personal Deposit
Fund) (figure 5-2). This form, along with the money, check, second (yellow), third (green)
copies of all receipts (DA Form 1124), and the receipt book are taken to the accounting
department.
b. Summary Receipt Voucher. At the close of business each day, the clerk receiving funds
will total all receipts (DA Form 1124) for that day and enter the total amount on DA Form 1125-
R as a one-line entry "DAILY RECEIPTS." The accounting department verifies the entries on
DA Form 1125-R, attaches the second (yellow) copy of DA Form 1124, and returns the third
(green) copy in the receipt book to the clerk who accepted the funds for deposit. The third
(green) copy remains in the receipt book. Upon receipt of DA Form 1125-R by the accounting
department, a voucher number is assigned in the space provided. Voucher numbers are assigned
for each day's transaction (receipt and check disbursement) or petty cash disbursement. The first
transaction of the year is assigned Voucher No. 1. Subsequent daily transactions are
consecutively numbered for the remainder of the year. At the close of business each day, the
accounting office must also consolidate all receipts received on DA Form 1125-R.
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