assigned one voucher number. The total of petty cash vouchers for the day will be posted under
"Expenditures." The balance in the deposit fund is computed and entered after each entry.
(3) The "Total" section, at any time, reflects a balance that equals the cash bank balance
and the petty cash balance when the total receipts and total expenditures obtained from the "Cash
in Bank" section and the "Petty Cash" section have been appropriately computed.
j. Balance Statement. The balance of cash in bank as recorded on DA Form 1129-R will be
reconciled monthly with the balance as reflected by the bank statement. At least quarterly, or
when transferred or released, all prisoners are furnished a DA Form 1130-R, reflecting the
account balance. Prisoners will receive a copy of DA Form 1130-R upon completion of any
money transaction with their account. The prisoners will acknowledge the correctness of the
balance or state the reason they do not believe it to be correct. Any disagreement as to the
balance on deposit will be reconciled promptly by interview. When DA Form 1130-R has been
acknowledged by the prisoner, the form will be filed in the office of the custodian of the
prisoner's personal deposit fund. Upon transfer, the final DA Form 1130-R is placed in the
prisoner's 201 file for forwarding to the gaining facility. When funds are transferred, the number
of the check transmitting the funds will be shown on DA Form 1130-R. There should be no
discrepancy between the amount deposited with the custodian, as indicated by the records, and
the amount on hand. Should a shortage in the fund be discovered, however, the custodian or the
auditing officer making the finding will make a report in writing, through the facility
commander, to the installation commander. In those instances where the shortage exceeds 0,
an information copy of the report will be furnished the Director of Law Enforcement,
Department of the Army, Washington, D.C., 20310. The circumstances will be carefully
investigated by a board of three disinterested officers appointed by the installation commander.
The board of officers will include in its report findings: the circumstances surrounding the loss, a
statement fixing responsibility, and a recommendation for appropriate action to preclude a
recurrence.
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