1. Registered mail receipt number if sent to USACIL or other
agency.
2. Appropriate signature is released for court-martial.
The
same criteria applies to investigations under the provisions of Article 32,
UCMJ, or other official purposes.
(d) Present the evidence custodian with a copy of the appointing
document.
(e) Make a written record of the inventory in the evidence ledger as
follows:
We, the undersigned, certify that on
(Date) , per AR 195-5, a
joint inventory was made of the evidence room.
All evidence was
properly accounted for (with no exceptions or the following
exceptions).
(Signature of Officer) (Signature of Evidence Custodian)
(Printed Name, Grade, Unit)
(Memorandum, Issuing HQ)
c. Change of custodian. A joint physical inventory of all evidence in the
depository will be conducted.
The incoming and outgoing primary evidence
custodian, upon each permanent change of custodian, will conduct the inventory.
Joint inventories may be conducted along with quarterly inventories by
disinterested officers; however, each type of inventory will be recorded
separately.
All evidence records will be carefully examined during joint
inventories to ensure proper documentation and accountability. All errors will
be resolved by the person relinquishing custody of the evidence.
This will
take place before transfer of accountability.
(1) There is no requirement for taking
a joint inventory when the
alternate custodian replaces the primary during
a period of 30 days or less.
However, if it is known that the primary will be
absent for more than 30 days,
a joint inventory will be conducted. This will
occur before departure of the
primary evidence custodian and upon his return.
(2) Change of custodian inventories will be entered in the evidence
ledger. Entry will fall just below the last entry. It will then be signed by
the incoming and outgoing primary custodians:
I,
(Name)
, assume the position of primary custodian. I accept
responsibility for all evidence indicated on all evidence shown on
DA Form 4137 in the evidence document files. A joint inventory was
made
(Date) , with
(Name)
, the outgoing evidence custodian.
Any discrepancies have been resolved to my satisfaction.
MP0100
7-12
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