accountability.
All discrepancies will be resolved by the outgoing custodian.
This is done before transfer of accountability.
A joint inventory need not be made when the alternate custodian replaces the
primary custodian for 30 days or less. However, if it is known that the primary
custodian will be gone for more than 30 days, a joint inventory will be made before
he leaves. Another inventory will be made upon his return.
Inventories in cases of lost evidence or breaches of security will normally
be made
in the presence of the evidence custodian.
Inquiries or investigations
must be
initiated by the appropriate provost marshal or USACIDC commander.
The
officer
assigned to make the inquiry must certify his findings in the evidence
ledger.
This is done according to the format of the quarterly report.
Change of Custodian Inventories.
Change of custodian inventories will be entered
in the evidence ledger immediately below the last entry.
They will be signed by
both the incoming and outgoing primary custodian. The following condition will be
met:
o
On satisfactory completion of the inventory, all DA Forms 4137
in
the
document file will be noted and signed to show the change of custody.
o
Copies of the DA Form 4137 in the sequence file will show the--
-
Registered mail receipt number if sent to a USACIDC or other agency.
-
Proper signature if released for court-martial, investigation
under
Article 32, UCMJ, or other official purposes.
o
The alternate will become the primary custodian according to the following
circumstances:
-
Death.
-
Extension of absence beyond 30 days.
-
Sudden illness or emergency transfer of the primary custodian.
o
A joint inventory will be made. It will be done by the alternate custodian
and a person appointed by the commander supervising the evidence room.
In
this case, the "Released By" block of each DA Form 4137 will be noted "not
applicable" (NA) -Custodian Unable to Sign." The alternate custodian will
complete the "Received By" block.
He will accept custody for the evidence
described on the DA Form 4137. The "Purpose of Change of Custody" block will
tell why the primary was unable to sign.
Inquiries
If evidence is lost or security of the evidence
room is breached, an
inquiry or investigation will be made according to
AR 15-6 or AR 195-3.
Inquiries or investigations will be initiated by the
proper region, separate
district or field office, or USACIDC commander. Losses or
breaches during evidence
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