d. A Standard Operating Procedure (SOP) will be developed to reflect the protection
policies. Essentially, the SOP will prescribe procedures for monitoring the personnel data from
completion of the source document until the individual name is dropped from the ACIS files.
e. Each individual involved in ACIS will be given an orientation referring to the sensitivity
of personnel information, the obligation to properly protect documents, and personal liability for
violation of the Privacy Act.
7. Forms.
a. DD Form 506 (The Daily Strength Record of Prisoners), when used, is the confinement
facility's morning report. The DD Form 506 is a daily form prepared in triplicate that covers a
24-hour period (0001-2400). The original copy is forwarded to the installation commander, an
information copy is sent to the installation judge advocate, and one copy is retained on file at the
confinement facility. With a basic knowledge of prisoner statuses, you, the corrections NCO,
should have no trouble in completing the DD Form 506 with accuracy. (See figure 2-2.) The
DD Form 506 is prepared as follows:
(1) Section I - Part A - Gains will reflect persons confined during a 24-hour period or
received on transfer from other confinement facilities.
(2) Section I - Part B - Losses will reflect losses during the 24-hour period by release,
transfer, death, escape, or other action.
(3) Section I - Part C - Changes will reflect changes of each prisoner during a 24-hour
period. This includes status, sickness in hospital, return from hospital, and other actions.
(4) Section II - Summary, The Brought Forward Column (Column b) will contain figures
from Column e of the previous days' DD Form 506. The total number of prisoners, Column e, is
equal to the brought forward entries, column b, plus the entries of gains, Column c, minus the
entries of losses, column d. In other words, e = (b + c) - d. The total present, Column o, is equal
to the total in the hospital, Column m, plus the total in the confinement facility, Column n. Thus,
o = m + n. Army "mathematics" is not only easy but it is also fun.
Note: If you discover an error in the previous days' strength report, you must make a
statement of correction in Section I, Part C of the current day's DD Form 506; for example, on 5
October 1987, you discover a mistake on the DD Form 506 of 4 October 1987, you would make
the correction in Part C, section I of the 5 October 1987 strength report.
b. DA Form 3997 (Military Police Desk Blotter) is a daily chronological record of
confinement or correctional facility activity. It is maintained on a DA Form 3997 at all facilities.
(See figure 2-3.) The DA Form 3997 is the identical form used by the MP desk sergeant at an
MP station. The facility blotter will provide a record of activities at the facility and will include,
as a minimum, the following events:
(1) Head counts, bed checks, and roll calls.
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