Be sure that information developed on firms during a records check and background
investigation is being handled in the same manner as the information concerning
individuals.
The use of checklists is encouraged only to the extent that they serve as a
reminder to the special agent to inspect, observe, or comment upon specific aspects
of a facility operation.
Copies of checklists, if used, will be retained in the
case folder.
No copies of the CPS checklist will either be attached to or
referenced in the CPS report. While some special agents and supervisors find the
use of a checklist beneficial in the conduct and review of survey activity,
exercise caution to ensure that USACIDC personnel do not become "checklist
oriented" to the extent that surveys become stereotyped.
Checklists will not be
used as a substitute for training or planning.
The expenditure of .0015 contingency funds is authorized in the conduct of a CPS in
the same manner as with a criminal investigation.
The expenditure of and the
accountability for .0015 funds will be in conformance with AR 195-4.
Coordination and Integration
Other Agencies.
All CPS efforts will be coordinated and integrated with other
Department of the Army commands and agencies charged with similar inspection
responsibilities. This primarily concerns the Department of the Army and local IG,
the AAA, and military police.
The purpose of coordinating such efforts is to
reduce the total number of inspections or surveys commanders receive during any one
year. Commanders who are repeatedly subject to inspections or surveys from various
agencies may view such actions as harassment rather than assistance.
Proper
integration of these efforts, to include coordination during the scheduling stage
and the conduct of joint activities, will result in reports that are more thorough
and meaningful to commanders. CID commanders will also maintain coordination with
the headquarters responsible for the installation, community activity, or area
supported.
Coordination and exchange of information is essential during the planning phases of
surveys. Although all facilities USACIDC might survey could also be subject to an
inspection by an IG team, commissaries and club systems are common types of
facilities which AAA audits and USACIDC surveys. Planning for these type surveys
includes contacting AAA representatives to determine results of their previous
inspections, problem areas discovered, degree of cooperation of facility
supervisors, and any additional information which would aid the special agent
during the conduct of the survey.
Following field submission of a six month CPS schedule, USACIDC will determine if
the AAA has scheduled similar facilities for an audit.
If both USACIDC and AAA
have scheduled surveys or audits of similar facilities during the same six month
time period, field elements will be so informed.
If mutually agreeable, a joint
effort will be conducted.
The recommendation to AAA to initiate a joint effort will be delegated to the
USACIDC field office commander who scheduled the survey.
Their decision will
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