I,
(Name) , on (Date) , resume my position as primary evidence custodian and accept
responsibility and accountability for all evidence contained in the evidence room.
(Signature of Primary Evidence Custodian)
Lost Evidence or Breach of Security Inventories
Lost evidence or breach of security inventories will be made in the presence of the evidence custodian or
alternate. The officer assigned to make the inquiry must certify his or her findings in the evidence ledger in the
same format used for the quarterly report. Inquiries or investigations must be initiated by the appropriate provost
marshal or USACIDC commander.
Figure 2-23. DA Form 4137 Signature.
PART D - EVIDENCE DISPOSITION
A general rule for evidence is that it should be disposed of as soon as possible after its purpose has been
accomplished.
When evidence is released to a trial counsel for judicial proceedings, it will be returned as soon as possible to the
custodian for final disposition. The custodian will be notified immediately if the evidence is made part of the
record of trial by the trial counsel. The custodian will then properly note the final action on DA Form 4137 (see
Figure 2-24). This will be considered final disposition.
Known Subject Cases
When final action has been taken in known subject cases, the original custody document will be sent to the SJA of
the commander with general courts-martial jurisdiction over the subject. If the evidence is no longer needed, the
SJA will complete the final disposal authority part of the DA Form 4137.
When the SJA says the evidence must be held, this part of the form will not be completed. Write a brief
memorandum for record (MFR) giving-the reason the evidence is being retained and attach it to DA Form 4137.
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